Accounting Supervisor

Website FFF Enterprises and Nufactor Specialty Pharmacy

The nations leading supplier of critical-care biopharmaceuticals

NATURE AND SCOPE:

The incumbent will oversee Cash Applications and Accounts Payable teams.  The Accounting Supervisor will train new hires and develop training opportunities for existing team members.  This position requires utilization of problem-solving skills to develop and set goals, prioritize and manage work expectations surrounding accounting operations function.

This position requires direct interface with Sales, Customer Service, Finance, Product Management, Warehouse and Business Development Management as well as suppliers.

PRINCIPAL ACCOUNTABILITIES:

Oversee daily transactions relating to cash receipts applications and accounts payable.  Ensure that transactions are posted timely and accurately in SAP.  This includes, but not limited to monitoring of RNI (received, not invoiced), daily deposits, check runs and disbursements processing, review and approval of 1099 forms submissions, vendor and customer refunds, credit and debit memos, write-offs, blocked invoices releases, and other related tasks.

Review payment proposals and supporting documents or invoices.  Ensure that vendors are paid according to terms and payment forms.  Monitor cash outflows using the weekly disbursement guidance provided by Financial Analysts.

Assist AP team members in resolving issues with vendors, product management, purchasing and warehouse teams.  Assist Cash Applications team in resolving issues with customer inquiries and Financial Services.

Provide guidance in coding invoices and transactions to internal customers.

Develop goals and evaluate team members’ progress periodically and provide performance evaluations annually.

Void checks and approve reversals of transactions in SAP.  Review accuracy of entries and business partner data.

Provide A/P accruals to staff accountant, review vendor account reconciliations, approve and review AP-related GL reconciliations.

Identify areas of improvement in processes and present suggestions to improve team efficiency.

Continuously strive to improve processes, service quality to internal and external customers.

Assist Accounting Manager and Controller in providing data and documents to external auditors.

Update policies and procedures and job descriptions as necessary.

Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.

Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the Company.   Immediately report any concerns or violations.

Display dedication to the position responsibilities and achieve assigned goals and objectives.

ADDITIONAL RESPONSBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Maintaining necessary vendor documentation and update return policies.  Assist Product Management, Operations, and Financial Services team members as required.  Other duties as assigned.

DIMENSION:

Annual sales of $2B

SUPERVISORY RESPONSIBILITIES:

Oversee a team of five (5).

KNOWLEDGE, SKILLS AND ABILITIES:

This position requires an experienced individual with supervisory skill set.  The incumbent must have strong communication skills.  Incumbent must always be willing to evaluate and improve quality of service to both internal and external customers.  Incumbent must have the ability to encourage, set goals and resolve issues efficiently.

Represent the Company in a professional manner and appearance at all times.

Understand and internalize the Company’s purpose; Display loyalty to the Company and its organizational values.

Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.

Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.

EDUCATION AND EXPERIENCE DESIRED:

Bachelor’s Degree in Accounting required.  Minimum 3-year supervisory experience in AR and/or AP within a wholesale distributor company.  Prior experience in a company that distributed medical products is preferred.  SAP ERP experience desired but not required.  Other large ERP systems experience acceptable.

Physical Requirements:

While performing the duties of this position, the employee is required to regularly use hands to finger, handle or feel objects, tools, controls and equipment.  The employee must be able to walk, sit and stand.  The employee occasionally lifts up to 20 lbs. and occasionally kneels and bends.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions of this position.

EEO/AAP Statement:

FFF Enterprises is an EEO/AAP employer; all business decisions (employment, promotions, compensation, etc) are made without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status.

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FFFENTERPRISES