Chief of Staff

NASPA Chief of Staff

National Alliance of State Pharmacy Associations (NASPA)

Position Overview

Chief of Staff supports and coordinates key initiatives for the CEO, focusing on executive assistance, project coordination, and operational effectiveness. This role offers significant growth potential and exposure to executive leadership. The position combines strong execution skills with comprehensive CEO support to advance NASPA’s mission. The ideal candidate will excel at managing complex projects, maintaining impeccable follow-through, and ensuring effective execution of key initiatives. The role requires excellence in project management, process improvement, and cross-functional collaboration to drive organizational initiatives from concept to completion.

Key Responsibilities

Executive Support & Project Coordination (60%)

• Support the CEO’s strategic initiatives and provide comprehensive executive assistance
• Manage and triage CEO’s email communications to ensure timely responses
• Document and track CEO commitments, action items, and follow-through
• Prepare meeting notes and identify key action items
• Coordinate and execute special projects and cross-functional initiatives
• Prepare and organize information for decision-making
• Assist with organizational communication efforts
• Support proposal development process, including drafting and coordination
• Maintain database of proposal templates and past submissions

Strategic Initiative Support (20%)

• Track progress of strategic initiatives and provide regular updates
• Coordinate cross-departmental projects
• Support development and refinement of organizational processes
• Assist in research and analysis for new opportunities
• Help identify and track strategic partnerships
• Assist with creation of presentations and reports
• Maintain project documentation and tracking systems

Governance Support (20%)

• Coordinate the preparation of board meetings
• Prepare board materials and track follow-up items
• Support confidential board communications
• Document and track board decisions and action items
• Ensure timely follow-through on board-related commitments
• Provide administrative support for committees
• Monitor strategic plan implementation
• Maintain governance documentation

Required Qualifications

• Bachelor’s degree
• 3-5 years of professional experience
• Strong organizational and follow-through abilities
• Exceptional documentation and note-taking skills
• Excellent written and verbal communication skills
• Project coordination experience
• Experience with project management tools
• Proficiency with modern business and AI tools
• Demonstrated ability to maintain confidentiality
• Demonstrated ability to respond to changing priorities
• Self-directed with ability to execute projects with minimal supervision
• Proficiency in data analysis and reporting

Preferred Qualifications

• Experience in nonprofit organizations
• Knowledge of association management
• Familiarity with healthcare/pharmacy sector
• Experience supporting boards or committees
• Background in executive support and/or project management
• Lives in the DC metro area

Key Competencies

• Exceptional stewardship of systems and processes
• Natural talent for identifying and closing execution gaps
• Meticulous attention to detail and follow-through
• Outstanding documentation and tracking abilities
• Skilled at fostering collaboration across teams
• Diplomatic communication style
• Natural ability to build trust and maintain confidentiality
• Proactive problem identification and resolution
• Strong drive to bring tasks to completion
• Proficiency with project management and productivity tools

Location
This is a fully remote position. While candidates from any location will be considered, preference may be given to candidates in the Washington, DC metropolitan area due to occasional in-person meetings with the CEO and stakeholders. Some travel may be required for key meetings and events.

Growth Opportunity

This dynamic position offers exceptional professional development potential through direct mentorship from the CEO and regular exposure to executive leadership and board members. Working closely with senior leadership provides a comprehensive view of association management while developing advanced project management and executive support skills. The role presents unique opportunities to shape organizational initiatives and grow professionally in a mission-driven environment.

Compensation & Benefits

• Salary range: $70,000 – $85,000
• Comprehensive benefits package including:
  • Health, dental, and vision insurance
  • Retirement plan with employer match
  • Paid time off and holidays
  • Professional development budget
  • Flexible work arrangements
  • Full time work from home

About NASPA

The National Alliance of State Pharmacy Associations (NASPA) provides leadership, support, and resources to state pharmacy associations in their efforts to advance the profession of pharmacy. We are committed to fostering collaboration, sharing best practices, and advocating for the advancement of pharmacy practice. Working with NASPA means supporting our incredible members who are change agents in their communities and work tirelessly to advance the profession of pharmacy and ensure patients have access to the medications and care they need from pharmacists.

To Apply

Please submit:

• Resume
• Cover letter addressing your specific qualifications for this role
• Writing sample demonstrating your ability to synthesize complex information
• Three professional references who can speak to your follow-through and organizational skills

All applications will be handled with strict confidentiality.

NASPA is an equal opportunity employer committed to creating a diverse and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.