Florida International University
Job Summary:
Under administrative direction, the Sr. Admin Coordinator is responsible for the management or coordination of a function(s) of the Center for Children and Families (CCF). In consultation with supervisor, makes decisions using independent judgment, and originates new concepts or approaches, procedures, and directs their implementation. Coordinates and manages special functions and activities. May serve as team leader as needed in different activities/events.
Provides administrative and operational support in the day to day activities of the Center. Maintains CCF personnel (volunteers, faculty, staff, students, collaborators, etc) databases and organizational lists.
Receives and processes paperwork to gain access to the center, including submitting and tracking access documents, providing follow up, and informing groups of outcome of clearance. Works with FIU HR to ensure that access process is well coordinated, and problem solve any issue that may arise in this area. Maintains a strong working relationship with FIU HR, particularly as it relates to clearance and access.
Assists the many CCF groups/labs with problem solving issues pertaining to access to the CCF.
Assists the Director of Program Administration with CCF space assignment and management. Conducts frequent walk-throughs of space; submits and follows up on work orders related to center space. Ensures work spaces have all required equipment; ensuring CCF art is framed and displayed as agreed; securing space for CCF-activities. Organizes and coordinates activities related to organizing CCF-space; and works in conjunction with FIU Space Management team with special projects.
Gathers, monitors and analyses information regarding CCF space use. Assists supervisor and Center Directors with planning for the future use of space.
Maintains the various CCF personnel listservs and creates center directories/lists as requested
Provides logistical support in preparation for Speaker Series and other center-wide events, including setting up/cleaning up of center space, post center announcements, make purchases for center related activities/events, and record sessions as needed.
Makes purchases in preparation to and related to the Summer Treatment Program (STP) and help coordinates other administrative components of STP, such as the move in and out of the school, fun Friday activities, and the training of support personnel who will work at the STP.
Serves as back up for center-related purchases. Serves as the University’s credit card user for departmental transactions. Adheres to University’s rules and regulations.
Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
Serves as the University’s credit card user for departmental transactions. Adheres to University’s credit card policies and procedures.
Serves as the merchant account’s primary contact or technical contact. Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit. Employee has access to a third party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information.
Minimum Qualifications: Bachelor’s degree and three (3) years of office or related experience providing administrative support, or coordinating functions of an office or department.
Salary: $45,000 – $48,000
Work Schedule:
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements:
Fingerprinting Check
Expanded Background Check
Other Information:
Ability to work flexible hours as needed.
Travel to FIU Campus
Florida Statute 1010.35 – Screening Foreign Researchers
Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.