Marketing Operations Project Specialist III

About the Role

As the Marketing Operations Project Specialist III, you will play a central role in keeping NBDF’s marketing, advertising, and sponsored media initiatives organized and on track. Reporting to the Database Marketing Manager and working closely with the Vice President of Marketing and Communications, you will plan, coordinate, and manage the details that support successful project execution across teams. You will support organizational revenue initiatives by coordinating sponsored media placements, managing timelines and deliverables, and partnering with internal teams and external partners to ensure approved plans are executed accurately and on schedule. During high-volume periods, you will also provide hands-on operational and digital marketing support to help campaigns and partnerships run smoothly. This is an opportunity to deepen your experience in marketing operations, project management, and advertising coordination while contributing to mission-driven work that supports the bleeding disorders community.

Key Responsibilities 

Project Management & Marketing Operations

• Plan, manage, and oversee marketing, advertising, and partnership-related projects from initiation through completion, ensuring timelines, deliverables, and dependencies are clearly defined and tracked.
• Develop and maintain project plans, schedules, and task lists to support consistent, on-time execution across multiple initiatives.
• Monitor project progress, identify risks or delays, and proactively communicate updates or proposed solutions to maintain momentum and quality.
• Manage multiple concurrent projects and competing priorities, adjusting plans as needed to support organizational goals and campaign timelines.

Advertising & Sponsored Media Execution

• Ensure advertising and sponsored media commitments are executed accurately and in alignment with approved plans, supporting organizational revenue initiatives.
• Coordinate with internal teams and external vendors to support timely delivery of advertising assets and placements.
• Support performance reporting and documentation for media initiatives as needed.
• Stay informed on digital advertising trends to support sponsored media offerings, contributing ideas and insights that enhance sponsor engagement over time.

Cross-Functional & Departmental Support

• Serve as a central point of coordination for cross-functional marketing and communications projects, ensuring clear communication and alignment among internal teams and external partners.
• Build and maintain productive working relationships with internal stakeholders and external partners to support effective collaboration and successful outcomes.
• Support statement of work and contract-related workflows by tracking deliverables, timelines, and approvals, and coordinating with internal teams to support payment and compliance processes.
• Provide hands-on operational and digital marketing support during high-volume periods to help campaigns and partnerships run smoothly.

What You Bring

To qualify for this unique opportunity, our ideal candidate should have the following skills, education, and experience:

• Bachelor’s degree in marketing, communications, business, or a related field, or an equivalent combination of education, training, and relevant work experience.
• 3–5 years of experience in a marketing, advertising, communications, or marketing operations role with a strong emphasis on project coordination or project management.
• Working knowledge of project management tools and systems (such as Monday.com, Hive, or similar platforms).
• Proficiency with Microsoft Office tools
• Experience navigating digital advertising platforms (such as Google Ads, Meta Ads, or similar).
• Familiarity with web and email publishing tools, as well as basic graphic design or video editing tools.
• Demonstrated experience in communicating clearly and effectively in a fully remote work environment, collaborating with colleagues and partners through written, verbal, and virtual communication tools.
• Experience supporting revenue-generating marketing or advertising initiatives through execution and coordination is a plus.

Where You Will Work

This is a fully remote position open to candidates anywhere in the U.S. Applicants should be comfortable working as part of a dispersed team, communicating regularly via video conferencing and digital collaboration tools. This position requires limited domestic travel, typically no more than 2–3 times per year, including for NBDF’s signature in-person events such as the Bleeding Disorders Conference.

Compensation

We have carefully considered industry benchmarks, the experience required for this position, and internal salary comparisons to determine the appropriate salary range for this role. For this position, NBDF has set a starting base salary range $65,000–$70,000 and it is non-negotiable due to our company’s commitment to maintaining internal pay equity. This approach ensures that we maintain a fair and consistent compensation structure across the organization.