Unclassified Administrative Support Program Intake Specialist

Website alachuacounty Alachua County Board of County Commissioners

Alachua County is an Affirmative Action/Equal Opportunity employ

NOTE: TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT: https://www.governmentjobs.com/careers/alachua

CLOSE DATE/TIME: Fri. 02/15/19 11:59 PM Eastern Time 

SALARY: $15.39 Hourly

Bachelor’s degree in business administration, human resource management, public administration; or any equivalent combination of related training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status. This is a temporary position with no benefits and no rights to permanent employment.

Position Summary:
This is entry-level administrative work assisting in the coordination and administration of specially assigned programs and/or projects in an Alachua County department.

An employee assigned to this classification is responsible for assisting in the planning, coordinating, directing and promoting of County programs and/or projects. Work may involve serving as liaison with other county, state, federal or community agencies and organizations.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.

Examples of Duties:
ESSENTIAL JOB FUNCTIONS
Upon declaration of a disaster and/or emergency employees in this classification may be required to report to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.

Assists in the participation and coordination with state, federal, county and other local agencies in the design, development and implementation of related programs and projects.

Serves as liaison with federal, state, county, private agencies and outreach activities.

Conducts research and promotional activities and events; and prepares analysis of various issues and policies.

Attends program related meetings, workshops and conferences.

Conducts special studies in conjunction with related program and/or project.

Assists in the development of program related policies and procedures.

Prepares written and statistical reports, studies and summaries for monitoring or implementation.

Maintains and participates in the maintenance and processing of records, case tracking and database entry..

Prepares correspondence for a higher level supervisor.

Represents a higher level supervisor at meetings and conferences.

Advises the general public, and other County employees of program policies and procedures.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: The examples listed above are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of available governmental and community agency programs and resources.

Knowledge of modern office practices, systems and equipment.

Knowledge of agency policies, procedures and regulations related to the area of assignment.

Skill in the use of office related equipment including a personal computer including word processing software, telephone, copier, and fax machine.

Ability to plan, direct and coordinate the work of subordinates as may be required by work assignments.

Ability to communicate effectively, both verbally and in writing.

Ability to establish and maintain effective working relationships with the general public, co-workers, and elected and appointed officials.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

To apply for this job please visit www.governmentjobs.com.

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